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Tuesday, September 18, 2007

Using Adobe Forms

Question: I am working on a project that requires a registration form. I would like to be able to do it in Adobe and email it - allowing the form to be filled and returned to me. How would I go about doing this? I have Adobe 8 and windows XP - if there is a way of creating fillable forms using word - how would I do it?

Answer: Actually, the person who CREATES the form needs to use Adobe LifeCycle
Designer, which is part of the full Acrobat program.

Then that person can open the file in Acrobat - and it must be version 8 to
do this - and can go to the Advanced menu and select "Enable Usage Rights
in Adobe Reader." Then they save this PDF file with a new name.

That new file can be opened by anyone with just Adobe Reader (version 7 or
higher) and they can fill in the form and print it, or save it, and email
the filled-in version to someone else. The Adobe LifeCycle Designer allows
you to add buttons to the filled-in form for printing them, or submitting
them by email.

As long as the PDF form had the "Usage Rights" enabled by the creator using
the full Acrobat 8 program, any user can save the filled-in PDF form.

The problem with Word forms is that anyone who opens the form document can
make changes to it (remove a header or footer, move stuff around, etc.).
With Adobe Acrobat, the form itself is "locked"... only the parts where a
user can add input is accessible to the end user... much safer. And they
even enable you do create a "digital signature" to sign a document
electronically, for free.

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